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Privacy Policy

The Nairnshire Community Newspaper  

Privacy Notice 

Registered name: Nairnshire Community Newspaper SCIO (charity no. SC053080) 

 

We are the controller of your personal data. For more information on controllers and their responsibilities please see our guidance on data protection principles, definitions, and key terms. 

 

This privacy notice tells you what to expect us to do with your personal information. 

  • Contact details 

  • What information we collect, use, and why 

  • Lawful bases and data protection rights 

  • Where we get personal information from 

  • How long we keep information 

  • How to complain 

 

Contact details 

Post: Nairnshire Community Newspaper SCIO, 79A High Street, NAIRN, IV12 4BW, Scotland 

Email: hello@nairnshire.org  

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What information we collect, use, and why 

We collect or use the following information to provide services and goods, including delivery: 

  • Names and contact details 

  • Addresses 

  • Purchase or account history 

  • Payment details (including credit card information) 

  • We use third party payment providers to process payments, including Wix Payments & SumUp 

  • Account information 

  • Website user information (including user journeys and cookie tracking) 

 

We collect or use the following information for the operation of customer accounts: 

  • Names and contact details 

  • Addresses 

  • Payment details (including credit card information) 

  • We use third party payment providers to process payments, including Wix Payments & SumUp 

  • Purchase history 

  • Account information, including registration details 

  • Marketing preferences 

 

We collect or use the following information for service updates or marketing purposes: 

  • Names and contact details 

  • Addresses 

  • Marketing preferences 

  • Purchase or viewing history 

  • IP addresses 

  • Website and app user journey information 

 

We collect or use the following information to comply with legal requirements: 

  • Names and contact details 

  • Addresses 

  • Any other personal information required to comply with legal obligations 

 

We collect or use the following information for recruitment and charity membership purposes: 

  • Contact details (e.g. name, address, telephone number or personal email address) 

  • Date of birth 

  • National Insurance number 

  • Copies of passports or other photo ID 

  • Employment history (e.g. job application, employment references or secondary employment) 

  • Education history (e.g. qualifications) 

  • Right to work information 

 

We collect or use the following personal information for dealing with queries or complaints: 

  • Names and contact details 

  • Correspondence 

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Lawful bases and data protection rights 

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website. 

 

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website: 

 

  • Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access. 

 

If you make a request, we must respond to you without undue delay and in any event within one month. 

 

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice. 

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Our lawful bases for the collection and use of your data 

Our lawful bases for collecting or using personal information to provide services and goods are: 

  • Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 

  • Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object. 

 

Our lawful bases for collecting or using personal information for the operation of customer accounts are: 

  • Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 

  • Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object. 

 

Our lawful bases for collecting or using personal information for service updates or marketing purposes are: 

  • Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 

  • Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are so that we can provide important updates about our service. 

 

Our lawful bases for collecting or using personal information for legal requirements are: 

  • Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 

  • Legal obligation – we have to collect or use your information so we can comply with the law, including our obligations under OSCR, the Scottish Charity Regulator. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability. 

 

Our lawful bases for collecting or using personal information for recruitment and charity membership purposes are: 

  • Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 

  • Legal obligation – we have to collect or use your information so we can comply with the law, including our obligations under OSCR, the Scottish Charity Regulator. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability. 

 

Our lawful bases for collecting or using personal information for dealing with queries or complaints are: 

  • Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 

  • Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are so that we can investigate and provide a response to queries or complaints  

 

For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above. 

 

Where we get personal information from 

  • Directly from you 

  • Schools, colleges, universities or other education organisations 

  • Previous employers 

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How we store and how long we keep information 

Unless a longer retention period is required or permitted by law, we will only hold your personal data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the data be deleted. 

 

We use technical and organisational measures to safeguard your information, for example  

  • Access to your account is controlled by a password and a user name that is unique to you. 

  • We store your information on secure servers. 

 

Nairnshire Community Newspaper SCIO does not share your personal information with (or sell it to) third parties. 

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Links to other websites 

Our website, in particular the online editions of the newspaper, may provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them. 

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How to complain 

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice. 

 

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO. 

 

The ICO’s address:            

Information Commissioner’s Office 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF 

Helpline number: 0303 123 1113 

Website: https://www.ico.org.uk/make-a-complaint 

 

Last updated: 22 June 2025 

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